If you’re still the one babysitting proposals, qualifying leads, and fixing Zapier at 9pm,
By Kyle Campbell, founder of Clients.ai · · Originally on LinkedIn
In brief
If you’re still the one babysitting proposals, qualifying leads, and fixing Zapier at 9pm, you’re trading tomorrow’s growth for today’s speed Turns out that’s the most expensive habit a founder can pick up. McKinsey says automation can own roughly 30% of repeatable work, and Cal Newport reminds us deep work is where real progress and strategy live.
The original post
If you’re still the one babysitting proposals, qualifying leads, and fixing Zapier at 9pm, you’re trading tomorrow’s growth for today’s speed
Turns out that’s the most expensive habit a founder can pick up. McKinsey says automation can own roughly 30% of repeatable work, and Cal Newport reminds us deep work is where real progress and strategy live. So keeping yourself in the loop on every small task is literally a time mortgage against your ability to scale
Here’s a tiny practical swap you can do this week (takes 60 - 90 minutes total)
- 1 simple audit - for 3 days mark tasks that need your judgment vs tasks anyone could follow. Use calendar blocks or a timer app. If you can write the rule for it in one sentence, it’s probably delegatable
- 3 quick templates - pick the top 3 repeat tasks (scheduling, lead qualification, proposal edits). For each write outcome, 3 rules, and an acceptance test (what counts as done). Keep each to one side of A4
- 15 minute SOP handoff - make a one-paragraph brief, three example messages, and a single screenshot. Turn that into an automation or an AI agent to run the first 10 touches
AI prompt you can paste right now - paste into ChatGPT or your automation builder
Write a 150 word SOP for [task], list 3 rules, give 2 example messages, and include a single acceptance test. Use plain language and expect no training
Want me to build a custom version for your business so you can stop doing the busywork this week? Like this post and DM QUICK HANDOFF CHECKLIST and I’ll spend 20 - 30 minutes building a tailored checklist and 1-page SOP based on your biz, funnels, and tools
#FounderTips #ClientsAI #Delegation #GrowthOps
